Accidents

If you are involved in or witness an accident or near miss while onsite, please report it to the organisers office immediately.

Emergency Procedures

The venue’s emergency procedures document will be available on your stand on arrival, as part of the on-site pack.

In the event of an emergency please follow the instructions of the security team.

First Aid

If you require first aid at the events, please go to the organiser’s offices.

If you have a medical emergency please alert venue, security or a member of onsite UCAS staff who will be able to help.

Fire Regulations

The following regulations must be complied with by all contractors and exhibitors.

All materials used in the construction of stands, features and displays, including signs and fascias, shall be:
  • Of a suitable nature and quality for the purposes & conditions of intended use.
  • Adequately prepared and fixed in order to adequately perform the functions for which they were designed.
  • Non-combustible, inherently non-flammable, or durably flameproof in accordance with BS476-Part 7.
  • Water-based, where applicable, e.g. adhesives and paint

Risk Assessments

Exhibitors must provide risk assessment for their stand build and any activities that will be happening. The event organisers have completed a risk assessment for each event which can be found in the Enet account in useful documents along with helpful templates and risk assessment advice.

For event specific risk assessment deadlines please check the event location specific information page

Security

Security is provided onsite, and lanyards are provided when you arrive at the venue. Please ensure exhibitor lanyards are always worn. Entry to the venue will not be permitted without a pass.

Please consider the following security advice: :
  • Do not leave your stand unattended at any time and remove valuable items after each day if there are no secure storage facilities.
  • Ensure you have enough staff, and do not ask a neighboring exhibitor to watch your stand while you go for a break .
  • Remove all portable or valuable items from the stand on the evening the show closes. Do not leave the following day for collection
  • Arrive in time for the show. Ensure your stand is staffed at least 15 minutes before show open time each day